Open Position
Structural Engineering
REX Engineering Group is seeking a self-motivated and experienced Executive Assistant / Group Operations Assistant to join our Mechanical, Electrical, and Plumbing (MEP) team in Los Angeles, CA.
Candidate will work within a team of engineers in a high functioning support role, assisting the executive leadership as well as the entire group, in a variety of functions ranging from individual support to project support to general operations support.
Excellent oral and written communication skills, as well as strong organizational skills are required. REX is a diverse firm with diverse offerings – there are opportunities to potentially expand the role beyond the minimum requirements here, based on candidate interest level and abilities.
Responsibilities
- Supports executive team, as well as entire group
- Assists with office operations, including scheduling meetings, managing calendars, filtering/organizing emails and calls, maintaining general office functionality and equipment
- Assists with projects, including assisting Project Managers with writing and organizing proposals, writing letters and other project documents, and coordinating document control
- Assists with business development, including interfacing with CRM software; includes interfacing with clients
- Support of accounting and finance team, tracking expenses and receipts, coordination of project setup and cost tracking
- General coordination efforts with respect to the entire group
Requirements
- 2+ years experience working within a group environment in a supportive role
- High school degree minimum; Bachelors degree a plus
- Familiarity with Microsoft Office software
- Experience in engineering or construction related fields a plus
- Familiarity with CRM (Customer Relationship Management) software a plus
- Excellent organization and time management skills
- Excellent verbal and written communication skills
- Experience writing and editing specifications, proposals, and transmittals a plus